Workshop Guidelines
Session dates
The specific dates and times of presentation will be confirmed once the session is accepted.
Session duration
Workshops are three hours (half day) or six hours long (full day). Session length should be indicated during online submission process.
Track
The most appropriate track will need to be chosen. This is to assist with programme planning, and track choice has no impact on the selection process.
The list of tracks is available here
Format
The preferred format and layout of the course must be clearly indicated, particularly if some practical exercises require a table. It may not be possible to accommodate layout other than theatre style
Chairs and coordinators
Workshops should have one or two coordinators. They will be responsible for communicating with speakers, promptly liaising with the Secretariat about the session agenda, changes and facilitating or co-facilitating the workshop.
Submitters will also have the option to include up to two workshop chairs. In this case and for diversity purposes, it is important that the coordinators of the session do not chair sessions they coordinate.
Speakers
- For three-hour workshops: minimum of four and a maximum of five speakers
- For six-hour workshops: minimum of four and a maximum of 10 speakers
Session description
Description sub-heading should include workshop objectives, specific skills and knowledge to be gained, expected outputs/outcomes and relevance of the topic for the target audience in 300 words or fewer.
Active learning and participation are expected including in the presentation format. The session agenda should include ample time for discussion and interactive activities.
Presentation description
A short description of 100 words or fewer must be submitted for each presentation.
Biographies
A biography of no more than 100 words must be submitted for each proposed speaker.
Submission
Online submission will be open from 19 February until 9 April 2025 at 23:59 Central European Time (CET). Workshops are editable until then. No further changes are accepted after that deadline.
Review
Workshops are assessed based on objectives, relevance, presentation, originality, utilisation of evidence, geographical impact, and country representation. The session outline must be in line with the session selected format.
Use of non-stigmatising language
The Union is committed to promoting people-centred language in all conference abstracts and presentations. When drafting your submission, The Union requests that you follow the guidelines laid out in the Stop TB Partnership’s publication, Words Matter – Suggested language and usage for tuberculosis communications (Second Edition 2022).
Proposals using stigmatising language will be penalised in the review process.
Below is the list of stigmatising words that will be considered by the reviewers:
- TB Contact (prefer ‘contact person’)
- Defaulter (prefer ‘person lost to follow-up’)
- Illegal/alien worker (prefer ‘noncitizen resident or unauthorized resident/worker’)
- He-his or she-her (prefer ‘they-them’)
- Suspect (prefer ‘person with presumed TB’)
- TB control (prefer ‘TB prevention and care or ending TB’)
- AIDS patient (prefer ‘person living with HIV/AIDS PLWHA/PLHIV’)
Contact with submitters
Each coordinator, chair and speaker must use one single active email address for identification purpose in our submission, registration and conference digital devices and apps. Otherwise, the system will not recognise the user.
Notification
Notification about the status of the submission will be emailed to the session chairs and submitter by mid-June 2025.
Attendance and registration
Workshop organisers are required to pay a fee to organise their session. The pricing structure will depend on the duration of the session. The Workshops will be open to all conference registered delegates on a first-come, first-served basis according to the room capacity.
Consent
If selected, the chairs and speakers agree to the attached information relating to the release, recording and publication of their presentation and session.
workshop fees
| 18 November 2025 | |
|---|---|
|
3 hours |
€ 3,800.00 |
|
6 hours |
€ 7,600.00 |